Timeline SOSF Keystone Grants 2020 (multi year projects)

The chart below outlines important deadlines and deliverables for project leaders during the duration of their project (one, two or three years depending on the projects). Please also follow all instructions detailed in the SOSF agreement or sent by email. If you have any questions, have a look at who to contact for what.

2020

Agreement sent

first week of March

Successful applicants informed and SOSF agreement documents sent by email.

Contact
Sandrine
Sandrine
Executive Assistant

Your portrait image

by March 27

2+ high resolution portrait photos of you, from which our illustrator can draw a sketch. These should be photos that you like of yourself –  ideally without sunglasses or a hat, in which your face is clearly visible. This sketch will be visible on the SOSF website.

Contact
Jade
Jade
Content Marketer and Social Media Manager

Your profile

by March 27

Look at the SOSF guidelines for your online profile. Please ensure that you submit it by the deadline. If comfortable doing so, SOSF also asks you a very brief (~15 second) ‘video log’ style introduction video of yourself and your project. Please refer to ‘Blog Guidelines’ for assistance preparing this.

Contact
Jade
Jade
Content Marketer and Social Media Manager
2020

Agreement signed

by March 31st

Please follow the instructions received by email (first week of March). No funds will be transferred if the agreement is not received by this deadline.

Contact
Sandrine
Sandrine
Executive Assistant

Blogs with images/videos

Once your project leader profile and project pages are online

We expect a series of high quality ‘project blogs’ during the calendar year. Whenever you have a good story, an interesting photo/video or an interesting social media post, please share it with us so that we can share it on your webpage and social media. Please read the blogging guidelines.

These ‘blogs’ will act as project updates, and we encourage the use of various media to engage the reader with your project (videos/photos/audio) that won’t be used for any other purposes without your approval. The Foundation’s communication team may assist you with you contribution upon your request.

Contact
Jade
Jade
Content Marketer and Social Media Manager

Publications, etc..

At all times

If you know your paper is going to be published please let us know in advance so that we can prepare the right content to promote it. Even if you are unable to let us know in advance, please always send us your publications so that we can keep them on record.

Contact
Sandrine
Sandrine
Executive Assistant

Your continuation application for next year

Oct

You will be invited to submit a continuation application for the next year, summarising the progresses made in the first months and what still needs to be done.

Contact
Sandrine
Sandrine
Executive Assistant

Contract images

by Dec 31

20 to 40 high resolution photos (original files) showcasing and representing your project, your fieldwork/labwork, your team, your species, etc… The better these images are, the better we can promote your work and profile! Each photograph should be accompanied by a small description/caption.

Please label them clearly, as shown here: project number_project leader name_date_copyright/credit info.

Contact
Sandrine
Sandrine
Executive Assistant
2021

Continuation grant approved (following year)

1st quarter

Outcome about your continuation application will be announced during the first quarter of the year.

Contact
Sandrine
Sandrine
Executive Assistant

A new cycle starts with same requirements

  • Agreement signed (year 2/3)
  • Blogs, images & videos (year 2/3)
  • Publications, etc.. (year 2/3)
  • Contract images (year 2/3)
....
no later than the end of the last grant awarded

Your final project report

Please use the SOSF template. The report (>2500 words) should include a financial account summary accounting for the use of the funds provided and any media documents (scientific papers, posters, article, videos, web links…) related to your project so that we can include these in our database.

If the project is part of a PhD, Master or Bachelor thesis, an electronic copy of the submitted manuscript within 30 days of completion of the thesis.

Contact
Sandrine
Sandrine
Executive Assistant