Funding guidelines

Funding guidelines for Keystone and Small grants

Funded Programmes

  • The focus of the Foundation is on charismatic marine megafauna, and more specifically on elasmobranchs (sharks, rays and skates).
  • Most of the projects supported by the Foundation currently fall into one or more of three major programme areas:
    – Research
    – Conservation
    – Education

General Approach

  • The Save Our Seas Foundation (SOSF) is committed to supporting activities that have the capacity to make a real difference to the health of the oceans and to the survival of threatened aquatic species and habitats.
  • With a view to achieving this aim, the Foundation has developed a policy of supporting, in particular, applicants working on exceptional projects, on remarkable species or habitats and/or in unique locations.
  • The purpose of this policy is to support research, conservation or educational projects that are capable of attracting significant public attention and that, as a result, may genuinely increase public and government awareness of the urgent need to protect the marine environment.
  • As part of this approach, the Foundation requires all grant holders to undertake public awareness and environmental educational activities (giving talks, issuing press releases, etc.) as part of their project.
  • Foundation staff (including the dedicated SOSF Communications team) is available to assist grant holders in such public relations work, and grant holders are expected to collaborate with them in preparing public awareness materials.

Application Process

  • The application process, deadlines and conditions are different depending on the grant category:
  • All applications are reviewed by the SOSF Scientific Committee, and external scientific advisors may be approached for their comments and review. The final approval will be made by the Board of the Foundation.
  • The application form is only available in English and must be completed in English to be eligible for consideration.
  • All applications must be completed online, and individual deadlines as indicated must be respected.
  • If successful, the SOSF grant agreement between the Foundation and the Project Leader must be sent back by the deadline. This agreement cannot be modified.

Financial Restrictions

  • The costs of short-term employees or the short-term extra costs of an individual’s participation in a project may be eligible, if justified.
  • The Foundation does not support publication-associated costs through regular funding.
  • The Foundation does not support the attendance of conferences in allocated funding as it is already providing Student Travel Grants to the AES, the EEA, the OCS and Sharks International.
  • The Foundation does not support satellite tags in SOSF Small Grants.
  • The Foundation will not consider applications in which more than 10% of requested funding is allocated to travel expenses. The Foundation promotes local projects by local people.
  • All equipment funded remains the property of the NGO or institution.
  • The Foundation is not able to pay overheads, administration and handling fees to large commercial or non-commercial, governmental or non-governmental institutions or organisations (such as Universities or Non-Governmental Organisations). SOSF funds project leaders and projects.
  • Joint funding/co-funding of a project by SOSF with another funding agency is welcomed, but not essential.

Obligations of Grant Holders

  • Grants are awarded subject to the applicant and/or their organisation agreeing to a simple contract valid under the laws of Switzerland (the country in which the Foundation is registered).
  • Project leaders are required to report progress with their projects by completing and submitting:
    • A series of high quality “web blogs” posted to The Foundation website on the Project page and/or on its social media networks. These blogs should include a strong visual component (images/videos that won’t be used for any other purposes without the Project Leader’s approval). The Foundation’s communication team may assist the Project Leader with his contribution upon request from the Project Leader.
    • Upon completion of the project, a complete report, including a financial account summary accounting for the use of the funds provided, on the project consistent with the expectations of the Foundation, must be submitted no later than the end of the last grant awarded.
    • At least twenty high resolution (original files and preferably in RAW), high quality and original photographs (‘Contract Images’) and if possible also some HD video files. Decent visual material which will be used to promote the Project Leader’s work needs to be supplied to The Foundation using either WeTransfer or Dropbox. The Foundation will need high resolution original files.
    • Each photograph should include a short caption/description of the image. Any visuals submitted to The Foundation will be credited to the photographer. The copyright will remain with the photographer, and he/she grants The Foundation the right to publish these media in non-commercial SOSF publications (i.e. websites, ePublications, newsletters, magazines, books, annual reports, social networks, etc). The photographer retains full and exclusive commercial rights. The Project Leader and the photograph author allow The Foundation to include these images on The Foundation Media Library ad infinitum and the right to use these images for non-commercial purposes. The Project Leader guarantees The Foundation to have obtained from any photographer the right for The Foundation to use the materials The Project Leader is providing to The Foundation (i.e. photographer’s right, image right and notably for individual, buildings, etc…).
    • Upon request, an original article (1,500+ words) written by the Project Leader by a date discussed with The Foundation team. The communication team will collaborate with the Project Leader to decide on the content and nature of the article. This article is to be included in The Foundation publications (i.e. websites, ePublications, newsletters, magazines, books, annual reports, etc). A selection of the photographs in (a) should complement this article. The Project Leader warrants to The Foundation that he is the exclusive owner of all rights, title and interest, including all intellectual property rights on any articles provided to The Foundation.
    • Electronic copies (PDF) of all media (newspaper, magazine, web, radio and television) and any scientific publication related to the Project.
    • The Project Leader shall, given reasonable advance notice, permit The Foundation access to the Project so that The Foundation may have the opportunity of assessing the progress of the Project and where appropriate offering advice or other support.
  • The Project Leader shall, given reasonable advance notice, permit The Foundation access to the Project so that The Foundation may have the opportunity of assessing the progress of the Project and where appropriate offering advice or other support.
  • It is Foundation policy to promote, whenever possible, public awareness of marine conservation issues. Accordingly, grant holders are required to incorporate elements of public awareness into their work and to collaborate with the Foundation in publicising their project.